As an employer, you’re responsible for everyone who works on your site and that includes contractors as well as direct employees.
From a legal aspect, you have to ensure they work safely and do no harm to themselves or anyone else while from a business perspective you need to know they’re competent to do the job for which they’re employed.
For these reasons and more, it’s important that a full and comprehensive induction is carried out for every contractor before they’re allowed to start work. This induction will cover aspects that apply to the company generally but may also deal with site-specific or task-specific topics.
A site induction has several purposes and involves different tasks:
All details of the induction must be recorded, including acknowledgements from contractors that they have received the appropriate information. You must also record the relevant dates so that required updates can be organised if legislation or requirements change.
Site inductions have traditionally taken the form of room-based, face-to-face sessions.
However, online inductions offer many benefits that include:
Site induction is essential to reduce security and safety risks and to ensure the competence and compliance of all contractors as well as employees. Online induction is even better, however, because it produces all the benefits of traditional methods plus additional ones that include a speedier, more reliable and effective process.
Absolutely. Our online induction platform can be tailored to reflect the specific needs of different sites and tasks within your company. You can add company-specific information, which will be consistent across all inductions and only needs to be produced once until an update is needed.
Yes, our online induction system includes functionality for testing participant knowledge. This involves answering test questions during the induction process to ensure comprehension. Successful completion can be confirmed with a printed certificate or induction card.
Our online system maintains a comprehensive record of each participant’s progress. This includes recording the progress of the induction and issuance of completion certificates or induction cards. It ensures full compliance and allows for easy reference when needed.
Yes, one of the advantages of our online induction system is that it can be accessed from anywhere, at any time—it’s optimised for smartphone use. Inductees can proceed at their own pace, reviewing topics as many times as necessary to ensure understanding.
Our online induction platform is designed to be flexible and easy to update. If legislation or company requirements change, the relevant content in the induction can be updated to reflect these changes. Any changes to your requirements can be forwarded to the LinkSafe team and updated accordingly.
Our online induction system includes functionality for scheduling automatic reminders for when credentials, certifications, and licenses are due to expire. This helps ensure that all necessary documentation can be renewed in good time and recorded on the system, maintaining full compliance.
The site safety portion of the induction should include all relevant policies and procedures, contractor obligations, quality and environmental considerations, details on handling dangerous goods and hazardous substances, alcohol and drug policies, personal protective equipment requirements, and information on obtaining work permits. Additionally, specific site hazards and emergency procedures should be clearly detailed, and site management procedures should be in place along with contractor management processes.
Online inductions are a comprehensive, cost-effective, and efficient method to ensure contractor and employee safety, compliance, and competence. They streamline the induction process, ensure consistency, and can be accessed and completed at the convenience of the individual, leading to a safer, more secure workplace.